How a 20 person accounting firm cut roughly 2,000 dollars a year of wasted Microsoft 365 licenses
In a single 15 minute review, we found the licenses this firm was paying for but nobody used. We removed them with sign off, so the savings showed up on the very next bill.
In one 15 minute review, MStack360 opened this 20 person accounting firm's admin center with them. We counted paid Microsoft 365 licenses against real people and found roughly 2,000 dollars a year of spend nobody was using. We removed only what the owner signed off. The lower bill landed on the very next invoice, with nothing broken.
- Roughly 2,000 dollars a year of unused Microsoft 365 licenses found and removed, with the firm's sign off on every account
- The waste surfaced live in a free 15 minute review, not after a long audit
- An honest recommendation to consolidate two overlapping platforms, even though it meant a smaller project for us
Quietly overpaying Microsoft every month, and nobody had noticed
This 20 person accounting firm was paying more to Microsoft than it should, and the invoice never gave it away. Each line item looked small, so for years it simply got paid. The bill kept going out and the work kept getting done. The waste sat there in plain sight.
The owner sensed the Microsoft 365 spend was high but had no easy way to prove it. There was no clear map of who used what, and no time to dig through the admin center line by line. They wanted a straight answer, not a sales pitch.
The waste was never hiding. It was just never questioned. Each small line item kept getting paid because no one had the time to add them up.
A straight answer on the spend, and the waste removed safely
- A clear picture of what they pay now versus what they should pay
- Every paid license matched to a real person who needs it
- The usual hidden waste found and removed safely
- An honest recommendation, with no pressure to buy more
- Nothing removed without their sign off
Counted the licenses against real people, live and on screen
Free 15 minute review, on screen with them
We opened the Microsoft 365 admin center together and counted paid licenses against actual people. The waste showed up live while they watched. No long audit required.
Found the dead accounts
Paid licenses were still assigned to employees who had left months earlier. Money was going out every month for people who were gone.
Fixed the shared mailboxes
Full paid licenses were sitting on shared mailboxes like info@ and sales@. Those mailboxes need no license at all to keep working.
Right sized the plans
Premium plans were in place where a smaller plan covered everything the team used. We matched each plan to real usage.
Called out the double paying, then executed with sign off
The firm was paying for two ecosystems doing one job. We gave an honest recommendation to consolidate, even though it meant a smaller project for us. Nothing was removed without their approval. We cleaned up only what they confirmed.
The bill before, the right sized plan after
Same firm, same people doing the same work. The only change is that every paid license now maps to someone who needs it. The waste came off, and the things the team relies on stayed exactly where they were. The lower number landed on the next invoice.
- Licenses on staff who had left
- Full licenses on info@ and sales@
- Premium plans nobody used
- A second overlapping platform
- Every license on a real person
- Shared mailboxes free, still working
- Plans matched to real usage
- One platform, not two
Most tenants carry waste like this. We are 100 percent Microsoft native and make money on expertise, not on reselling licenses. Our only incentive is your bill going down.
A spend that finally makes sense, in plain language
A license map
Every paid license matched to a named person, so the spend finally made sense at a glance.
A short written summary
What they pay now, what they should pay, and the difference per year, in plain language they could act on.
Shared mailboxes done right
info@ and sales@ converted to their free, unlicensed form, so the addresses kept working at no cost.
An honest recommendation
No upsell, no jargon. Just the move that lowers the bill, including the consolidation to a single platform.
The payoff for the firm
"We had been paying this for years and never questioned it. Fifteen minutes and you showed us money we were just giving away. The next invoice was lower and nothing broke."
Owner, an accounting firm
Microsoft Office 365 Support
We are 100 percent Microsoft native and make money on expertise, not on reselling you licenses. That means our only incentive is your bill going down. We can also watch your tenant month to month, so the waste never creeps back.
What people ask about this kind of project
How can you find savings in just 15 minutes?
We open your admin center with you and count paid licenses against real people. Dead accounts, licensed shared mailboxes, and oversized plans show up fast, often live while you watch.
Will removing licenses break anything or lose data?
No. Nothing is removed without your sign off. Shared mailboxes keep working in their free form, and we never touch a license until you confirm the person no longer needs it.
We pay for both Google and Microsoft. Can you help us pick one?
Yes. We give you an honest recommendation on consolidating to one platform, even when the honest answer means a smaller project for us. The goal is a lower bill, not a bigger sale.
One review now, and the waste stays off
License waste creeps back. People leave, plans change, and new line items quietly appear. With an ongoing Microsoft 365 managed support retainer, we watch the tenant month to month. The spend you just cleaned up will not slowly fill back up. One honest review now, and a steady hand on it after.
"Omar and Ahmed did great work with our Microsoft migration. 10 out of 10, would recommend."
Google review
Think you are overpaying for Microsoft 365?
Let us count your licenses against your real users in a free 15 minute review. If there is waste, you will see it live. The first call is on us.
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