Check who has accessed your files in SharePoint and OneDrive
In today’s collaborative work environment, the security and integrity of sensitive files and documents are critical. Microsoft SharePoint and OneDrive provide strong tools and capabilities to help organizations manage and preserve their data. Monitoring file access and tracking who has seen or modified files is an important part of data security. In this post, we’ll look at how to see who has viewed your files in SharePoint and OneDrive, allowing enterprises to keep control of their data and reduce security concerns.
Understanding File Access in SharePoint and OneDrive
SharePoint and OneDrive include comprehensive auditing capabilities that enable administrators to monitor file access and user activity. Organizations that enable auditing can log events like as file views, modifications, downloads, and deletions, which provide useful insights into user behavior and aid in the detection of potential security breaches or compliance violations.
Steps to Check File Access in SharePoint
Steps to Track File Access in SharePoint and OneDrive:
• Enable Auditing: Ensure auditing is enabled for your SharePoint site or OneDrive account. Access audit logs to view file access events.
• Filter Audit Data: Use filters and search options to focus on specific files or users.
• Review Audit Reports: Identify file access events and track who has accessed your files.
• Take Action: If suspicious or unauthorized file access events are identified, take appropriate action to mitigate the risk.
who has accessed your shared OneDrive files
Steps to Track File Access in SharePoint and OneDrive
1. Open your OneDrive.
2. Locate the file you want to check.
3. Hover over the file name.
4. When the information pop-up appears, readers of the file will be listed at the bottom.
conclusion
Monitoring file access in SharePoint and OneDrive is critical for data security, regulatory compliance, and safeguarding sensitive information from unwanted access. Following the methods indicated in this article and using best practices for file access monitoring allows organizations to successfully track who has accessed their files, discover potential security concerns, and take proactive measures to protect their data assets.